Wine cellar spreadsheet: the free template, or an app?
A template to download, and what a spreadsheet will never do for your cellar.
A spreadsheet is almost everyone's first digital cellar: one row per wine, one column per detail. Here is a free template, in Excel or CSV, with the right columns and a drop-down list for the colour. It has one particular feature: Caviste imports it as it is, the day you want your cellar to tell you when to open each bottle.
Download the free template, no sign-up needed: Excel (.xlsx) or CSV. It opens in Excel, Google Sheets, LibreOffice and Numbers.
A spreadsheet is enough to list a small cellar that rarely changes. It does not tell you when to open a bottle, does not take it out when you drink it, and is hard to read on a phone. Caviste does all three, free up to 30 wines, and takes your file over with nothing to retype.
| Spreadsheet | Caviste | |
|---|---|---|
| Price | Free | Free up to 30 wines, then 24.99 €/year |
| Adding a bottle | Type in each row | Photograph the label, the entry fills itself in |
| When to open | A column you fill in and keep up yourself | A drinking window worked out for every bottle |
| Drinking a bottle | Change the quantity by hand | One tap, with your tasting note |
| Reminders | None | On your phone and by email, most urgent first |
| On your phone | A file that is hard to read on a small screen | An iOS and Android app, and the browser on a computer |
| Cellar map | A grid you draw yourself | Your racks drawn, every bottle in its place |
| Your data | Your file | Exportable as CSV at any time, for free |
The template is free and stays free, with no sign-up and no email address. It contains no formulas and no macros.
With the same account as the app.
What the template contains
Twelve columns: producer, wine name, appellation, region, country, vintage, colour, grape varieties, quantity, purchase price, location and notes. The colour is picked from a drop-down list, the first row stays in place as you scroll, and every column can be filtered. Three examples show how to fill it in, including a non-vintage champagne: its vintage cell stays empty. Download the Excel template or the CSV version.
When a spreadsheet is enough
For a cellar of a few dozen bottles that rarely changes and that you keep from your desk, a spreadsheet does the job. It is free, it is yours, and you already know how to use it. The template is made for that.
Where the spreadsheet stops
The question that matters, when to open, cannot be solved with a formula: how long a wine keeps depends on its appellation, vintage, colour and bottle size. Caviste draws on 1,394 appellation rules and 828 rated vintages to work it out bottle by bottle. The rest follows the same pattern: a spreadsheet does not warn you that a wine is reaching its peak, does not update itself when you open a bottle in the cellar, and does not tell you which shelf it is on.
Your spreadsheet, with drinking windows added
With the same account as the app.
From spreadsheet to Caviste with nothing to retype
The template was built for this: its columns are the ones Caviste recognises. Save your file as CSV, or start from the CSV version, then import it from the app (Settings) or from your browser on a computer. Every wine arrives with its drinking window already worked out. Importing is free, and so is exporting: your cellar goes back into a spreadsheet whenever you like.
Try Caviste free. Now on the App Store and Google Play. Discover the app →
Frequently asked questions
Is there a free Excel template for managing a wine cellar?
Yes: the one on this page, in Excel (.xlsx) and CSV, with no sign-up. It has twelve columns, a drop-down list for the colour and three examples.
Which columns should a wine cellar spreadsheet have?
At least the producer, appellation, vintage, colour and quantity. The template adds the wine name, region, country, grape varieties, purchase price, location and notes.
Can Excel work out when a wine is ready to drink?
Not reliably: how long a wine keeps depends on its appellation, vintage, colour and bottle size, and no simple formula captures that. Caviste works it out for every bottle from 1,394 appellation rules.
Does the template work with Google Sheets, LibreOffice or Numbers?
Yes. The .xlsx file opens in all three, and the CSV version in any spreadsheet.
How do I import my spreadsheet into Caviste?
Save it as CSV, then import it from the app or from your browser. Caviste recognises the columns, accepts commas as well as semicolons, and importing is free.
See also: Import your cellar from Excel, step by step · Manage your cellar on a computer · How long wine keeps
Your spreadsheet, with drinking windows added
Import your file into Caviste: every bottle gets its drinking window, and your cellar tells you when to open it.
With the same account as the app.